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Port of Olympia Teams with e-Builder to Eliminate Spreadsheets

"Prior to e-Builder, it was all a manual database entry so we are now saving a lot of time."Contract AdministratorLinda Shilley

Reduced the time spent entering project information into spreadsheets or databases by 50%, the average document retrieval time is now less than 3 minutes.

Challenges
  • Excessive amounts of spreadsheets being used within the organization made finding and retrieving information difficult and time-consuming.
  • The Port was spending too much time with manual database entry into multiple spreadsheets.
  • Limited visibility into budgets during different phases of a project.
Solution
  • The Port gained one consolidated place for all information, whether it was documents, contracts, billings, spreadsheets, etc.
  • Create and track budgets during different phases of project: planning, permitting, construction, and closeout.
  • Manage project budgets across one project or entire capital program.
Results
  • Phone calls and emails inquiring about status of contracts, projects, invoices, budgets, etc. to the Contract Administrators have been reduced by 70% and will continue to decrease as additional staff is trained.
  • e-Builder provides instant visibility, across all projects and phases enabling budget reviews, change management and approvals online.
  • The average submittal review time with e-Builder is 7 days or less.
  • Reduced the time spent entering project information in to spreadsheets or databases by 50%, the average document retrieval time is now less than 3 minutes.
  • e-Builder eliminated 5 spreadsheets and an Access database.
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