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Top 5 Risks & Mitigation Strategies: Public Infrastructure Owners

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e-Builder.net 800.580.9322 info@e-builder.net 03/16/18 6 GOVERNMENT WHITE PAPER To request a free, online demo visit e-Builder.net or call 800.580.9322 City of Kansas City, Kansas City, MO Reducing Change Orders Through Centralized Project Documentation Change orders can wreak havoc on a construction schedule and raise project costs beyond the allocated budget. The City of Kansas City was experiencing challenges related to contractors working off the wrong document versions. The City moved to an owner-centric system where all project information and files are centrally stored. An integrated central document repository provides automated version control. As new document versions are entered, a new record is automatically created, ensuring contractors and consultants always work off the most current versions. The benefits of this centralized system include: • Elimination of dual general ledger account codes • Standardization of CIP business processes across the construction departments • Single source for reporting on CIP projects • Reduced paperwork and increased efficiency • Improved customer/stakeholder transparency City of Arlington, TX, Arlington, TX Avoiding Duplicate Data Entry and Human Error Processes The City of Arlington relies on three departments to manage capital improvements: Public Works & Transportation, Water & Utilities, and Parks & Recreation. Prior to the implementation of a program management information system (PMIS), the City was tracking each department's capital expenditures and multiple funding sources separately. This was all done through both the City's financial software and multiple spreadsheets. The back and forth transfer of data across all three departments left the City vulnerable to errors, making it impractical to establish Cost Controls that could pre‐empt cost overruns. In addition to getting information into all three systems, the use of spreadsheets left room for manipulation, and no way to provide a warning system should the wrong data be entered. The City set out on an initiative to reduce risk by implementing a system that integrates with their financial software, centralizes cost management in one place, provides built‐in capabilities to handle multiple funding sources and funding rules, and provides reporting capabilities to ensure visibility into the status of all their capital programs. Owners Addressing Incomplete Information

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