Customer Stories

Brigham Young University - Idaho

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Page 1 of 1 800.580.9322 | Solution • Since implementing e-Builder less than two years ago, BYU-Idaho has archived over 29,088 current and historic documents for easy accessibility and accountability of location. • Budgets and cost information are now available by project—rolled up to a program level—and can be drilled down to specific line items. Anyone who needs access to information has unfettered, transparent access to pertinent data. • Work processes have been standardized, and "the increased visibility into process status is phenomenal," said Walker. • Sounder financial decisions are being made based on real- time financial information, and the status of projects are better understood through reporting. mn "Today, all phases of all projects are managed through e-Builder, including document management, scheduling, bidding, process management, and cost management. Work processes have been standardized, and the increased visibility into process status is phenomenal," said Walker. e-Builder has "unified" the BYU-Idaho team by standardizing processes, offering transparency and enabling them to be extremely efficient with their program funds. The implementation and roll out of e-Builder has been widely adopted at BYU-Idaho. During implementation, the e-Builder and BYU-Idaho teams collaborated to define and custom design a solution that adhered to their specific processes, procedures and workflows for managing approvals, change orders, and payments. Today, contractors, general contractors, project managers, architects, engineers, campus clients and end users are all utilizing the new Project Management Information System (PMIS) for the entire project lifecycle: planning, design, procurement, construction and operations. The following is an example of how each constituent is utilizing e-Builder as the central solution for all BYU-Idaho projects, allowing for complete transparency, accountability and financial forecasting and visibility. Results Vendors submit invoices and pay applications Contractors submit bids for consideration Architects & Engineers submit documents for review, invoices, proposal requests and change requests General Contractor submit submittals, pay applications, issue RFIs, potential change orders, respond to/review change orders Building Occupants & Campus Personnel submit facility issues (e.g) warranty items and remodel requests Auditors access data necessary for all project audits Management approve and sign contracts, invoices, and construction documents Planning, Architecture & Construction issue contracts, documents for review, bids; track and give a weekly Management Services Department accounting of project status; schedule module to track project status and give a weekly accounting of project status

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